Manage all types of files
Any type of electronic file can be uploaded, shared and managed using Orchidnet’s Fileshare application, including Word, Excel, PowerPoint and PDF files. As well as the titles and synopses of each file, every single word within files is automatically indexed and becomes instantly searchable (even PDF’s!) enabling you to easily search for and find the right document, fast.
Quickly obtain feedback on draft documents before you publish them by sending them for review and comments to nominated individuals within your organisation. Feedback is automatically recorded and shown to the author, enabling them to make relevant changes before issuing the document. This process is entirely electronic saving valuable time and money, while improving document quality.
Full revision control
All historical document versions are kept and can be viewed within Orchidnet, including details of when and why they were changed, together with any formal change requests or comments recorded against each document. Automatic review dates can also be set, notifying the author and other nominated individuals whenever files are due for review, ensuring your important documents are always up to date.
Comprehensive statistics are maintained for each revision of each document, enabling authorised users to easily see how many times a document has been viewed, by how many people, from which areas of your organisation and for any time period you choose. You can even find out who hasn’t seen the document yet, allowing you to promote important content if necessary.
Convert any Microsoft Office documents directly into PDF from within File Share, removing the need for additional costly licences. You can even choose to hide the original source file and only show the PDF to end users, ensuring people can only access the non-editable published version of any file.
Document access can be restricted to individuals, user groups, departments or projects, enabling you to easily control access to sensitive information. Permissions can be created to allow different groups of people to view documents, edit documents or share documents across your organisation.